Repealed 2016-11-16 since we no longer have a truck.

The Truck Usage Policy provides guidelines and direction to the WRC Board (or delegate) when determining who is eligible to use the WRC truck and for what purpose.

1. WRC sponsored events:
   Events supported by the WRC and scheduled as part of the WRC regatta calendar. The WRC may cover a portion of the costs for the truck, trailer, boats and equipment to these events. Transportation costs include fuel and accommodations for the driver. Athletes attending these events are expected to pay a fee, generally small, to offset the costs of equipment travel. Any fees will be communicated to the athletes prior to the event.
   The WRC Board, with input from the coaching staff, will use best efforts to identify WRC sponsored events for each upcoming fiscal year prior to April 1st to ensure the estimated costs are included in the yearly budget. Such events historically include, but are not limited to Regina Sprints Regatta, Royal Canadian Henley, NWIRA Championship Regatta, and one fall head race.
2. WRC non-sponsored events:
   Events that generally attract a smaller group of WRC athletes and are not identified as WRC sponsored events for the fiscal year. The following are some guidelines to be considered when evaluating truck usage:
   • All athletes are representing the WRC.
   • All WRC club members are welcome to attend the event. WRC’s attendance and participation in the event must be open to all WRC athletes and advertised a minimum of 15 days before the event (via email to all members and information on bulletin board at Club).
   • WRC athletes attending the event cover all fuel and other charges associated with the event.
   • WRC athletes using the truck are required to pay for an oil change upon return.

   Such events could include, but are not limited to Spring regattas, NWIRA regattas not included in the WRC Sponsored Events and WRC training camps outside of Winnipeg.

3. Other:
   Events that generally are limited to a small group of WRC athletes and may include non-WRC athletes and are not identified as WRC sponsored events for the fiscal year. The following are some guidelines to be considered when evaluating truck usage:
   • Majority of participants are WRC members.
   • Some athletes may or may not be representing the WRC, but are WRC members.
   • Event may be only available to specific WRC athletes by invite only, not open to the entire membership
   • WRC would charge a fee for the wear and tear of the truck, for the use of the trailer and other equipment approved by the WRC Executive.
   • Groups or athletes would be responsible for all expenses related to the event, including fuel and accommodations of driver.
   • Group using the truck is required to pay for an oil change upon return.

   Such event could include, but are not limited to Provincial Rowing Team Events and Speed Orders.

Additional Information

• Attending an event combined with pick-up or delivery of equipment.
• Shared usage with another club or organization where space is rented to another group or organization.

The WRC Board (or delegate) has the authority to endorse truck usage for groups for any events that fit into categories 1 and 2. Events that fit into category 3 must be approved by the WRC Executive prior to the event. All other requests that don’t fall into categories 1–3 must be approved by the WRC Executive 30 days prior to the event or as early as possible. The WRC Board may use their discretion on truck usage for WRC related activities (such as equipment pick – up or drop – off, sandbag transport, etc.) All drivers of the vehicle will need to be approved by the WRC Board (or delegate). Drivers will be expected to have a valid credit card and driver’s license and be a minimum of 19 years of age. Co-drivers are encouraged for shift driving.

Damage

In all cases the WRC would ensure the truck is in good working order prior to the event. This entails one complete truck tune up at the beginning of each rowing season (month of May). If repairs must be made during events under category 1 the WRC will assume all cost s of repairs. If repairs must be made during events under category 2 and 3 the WRC Board (or delegate) will determine whether or not the damage was due to “wear and tear”, in which case the WRC will absorb the cost, or if the damage was caused due to negligent use by the driver/group, in which case the group will have to assume all costs of repairs. For events under category 2 and 3, the participants must be prepared for major repairs (i.e. have a credit card) as the WRC will only reimburse the cost of repairs after the return of the truck. The WRC reserves the right to decide on reimbursement over a term of two weeks from the date of return.